Agile Project Management

Sabrina Jakupovic

Managing projects with multiple teams and cross functional dependencies can be tough, especially when limited time and budget come into play. More than often the initial plan from start to finish is influenced by several variables that can impact what was planned. Instead of going back to the starting line, teams have to learn how to manage change and find solutions, while successfully completing goals. This is where agile project management comes in.

Agile project management applies an iterative approach to project planning. Project managers focus on a flexible format to achieve project and business goals in order to effectively complete projects and manage resources. Teams are able to complete deliverables incrementally throughout a project’s life cycle and coordinate daily. At its core agile project management is about focusing on smaller sections known as ‘sprints’ to complete project tasks. This provides room for continuous improvement and the flexibility to manage and resolve issues as they arise.

The primary values that drive the success of an agile project are trust and flexibility. Teams are empowered to collaborate together to improve the success of a project at each stage without hindering the overarching goals.

Continuous Improvement Throughout Project Lifecycle

Agile project management is about structuring projects into small sections that are completed in sprints from the initial concept phase to scoping, design, quality assurance (QA), and finally development. Sprints are defined by a select group of tasks that are subject to a short period of time, and effectively deploy solutions. The progress of a project is marked by each sprint and allows for teams to communicate resource alignment, next steps, and future planning.

The primary benefit of agile project management is response time. By resolving issues at the right time, teams can save resources and deliver a project on time within a set budget.

Teams as a result are enabled to complete tasks with measured success and greater knowledge to drive a project through to the finish line. Each sprint gives the team the opportunity to demonstrate successful completion of planned tasks, while at the same time adapting to changing needs.

Below is an example graphic showcasing the agile project management process our team at Convertiv applies to projects. Each stage follows a continuous path that can be measured and manages obstacles without halting a project or hindering its goals.

Key Principles

  • Deliver primary project tasks on a continuous basis
  • Utilize change as an advantage for the customer’s competitive edge
  • Apply shorter timeframes for deliverables (days, weeks)
  • Focus projects on motivated team members and daily team coordination
  • Fine tune deliverables throughout a project’s progress
  • Apply attention to technical and marketing excellence

Outcomes & Benefits

  • Efficient use of resources
  • Increased flexibility, collaboration, & transparency
  • Effective deployment of solutions
  • Adaptability to changing needs
  • Fast detection of issues, and in turn fast fixes
  • Cross functional team skills

 

 

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